Administrative Decision -- Accepting Responsibility
In most cases, when charged, students accept responsibility for violating the Code of Student Conduct. We call this an "administrative decision." The investigating hearing officer will keep the case and determine appropriate sanctions.
The Code of Student Conduct offers students two types of hearings to resolve disputed charges. Both hearing types are designed to be informal. Nonetheless, students should take their hearing seriously. We expect all participants to comport themselves in a respectful and truthful manner. We aim for a conversational tone that encourages students to fully advocate for themselves.
Students may bring one advisor to the hearing.
In an administrative hearing, the hearing officer who investigated your case will step aside. A new Student Conduct staff member will be assigned to hear and decide your case.
University Conduct Board
In a University Conduct Board hearing, your case will be heard and decided by a panel of four to five members from the University Conduct Board (UCB). The UCB is made up of students, staff, and faculty. For cases involving allegations of sexual misconduct, only staff and faculty members of the UCB will hear the case.
For either an Administrative or a UCB hearing, students can expect:
After a student submits the Charge and Process form requesting a hearing, the hearing officer will email an acknowledgement letter to the student. In that letter, the hearing officer will direct the student to make an appointment to review the hearing packet.
This packet contains all of the relevant information acquired during the investigation. It is IMPERATIVE that the student reviews this packet as soon as possible because there is limited time to add additional material to the packet before it is finalized for the hearing.
Notice of the Hearing Date
At least ten calendar days before the hearing, Student Conduct’s Office Associate will send a letter to the student that contains:
- the name of your administrative hearing officer or the names of the UCB panel and hearing coordinator assigned to hear the case;
- the date and time of the hearing (we check the student’s schedule to avoid class conflicts);
- A list of witnesses invited to participate in the hearing. Students can ask the hearing officer to invite other witnesses up to two business days before the hearing.
We encourage students to schedule a pre-hearing conference with their administrative hearing officer or the Student Conduct staff member who will serve as the coordinator for the University Conduct Board hearing. At this conference, students can ask questions about the hearing process and review the hearing packet again.
- We ask students to arrive promptly for their hearings.
- While formal business attire is not required, most students take care to dress appropriately for the occasion.
- We will provide water, but you are permitted to bring your beverage. If we anticipate a long hearing (something to discuss during the pre-hearing conference), you should pack a lunch or snack.
- Again, students may bring one advisor to the hearing.
- We make an audio recording of the hearing, so do try your best to speak clearly.
- If you need a break, please ask. We'll try to accommodate all reasonable requests as soon as possible.
It can take some time to send notice of the hearing outcome to our students. You may always call or email your administrative hearing officer or board coordinator to ask for an update.